Sub-state tournament schedule & reminders

Posted by on February 23, 2014

The Sub-state tournament schedule is now available for viewing. Please note that the deadline for special schedule requests has passed. If a special situation arises between now and the Sub-state tournament, you may contact another team and exchange places, as long as that team is competing in the same Challenge and Level. However, both teams must notify cre8iowa in advance by emailing cre8iowa@gmail.com. If your team withdraws, please notify us immediately, as this affects the schedule.

Go to our Competition Schedule page to download the Sub-state tournament schedule, as well as to locate driving directions to Ames Middle School. The download link for the schedule is AFTER the map, so make sure you scroll past the map.

You may find the following Tournament reminders helpful:

  • Check-in
    • When you first arrive at the tournament site, visit the Registration table (located in the Commons) to check-in your team. This is also where you will receive the most up-to-date version of the tournament schedule, which may include room changes.
  • Parking
    • Please note that buses should NOT park in front of the school. Those that have done so in the past get parked in until the end of the tournament, and cannot get out until everyone else has left. Instead, park in the back of the school in the north lot.
    • Challenge A teams can drop off their props by going to the East parking lot. Look for the doors with a large letter “A” on them.
    • Do not park in the center turnaround. This is a Cy-Ride turnaround, and you will be towed away if you park here.
  • Schedule
    • When you check your schedule, please note that there are 2 performance times: one for the Team Challenge, and one for Instant Challenge. Check-in is 20 minutes before any performance, so give yourself enough time to move from one location to the next.
    • Challenge E teams have a structure weigh-in time, for a total of 4 scheduled times: Structure Check-in, Team Challenge Check-in, Team Challenge and Instant Challenge.
    • Refer to the schedule you pick up during Check-in, NOT the schedule you download from this Web site, since it will contain any time or room changes.
  • Prop Storage
    • We are asking Team Managers and Coordinators for their assistance in monitoring Prop Storage. Prop Storage is NOT supervised, so do not leave your valuables unattended. Many teams choose to leave their solution in a vehicle until it is time to perform.
    • If you see something that shouldn’t be happening, please let the Prep Area Appraiser for that Challenge know, or talk to the Challenge Master (identified by a neon-colored safety vest).
  • Things to do during downtime
    • Participate in cre8iowa’s 25th Anniversary Scavenger Hunt. More information is available at the Registration table.
    • There will be a photo station somewhere in the Commons, so bring your camera and take a team photo.
    • Your team is encouraged to watch other teams’ performances, since this is a great learning opportunity.
    • Pin & T-shirt designs for 2014-15 that are received via e-mail or snail mail before the Sub-state tournament will be displayed in the Commons Area. Take time to preview them; you can vote for your favorite design at the State tournament! If you wish, you can even create and submit your designs at the Sub-state tournament. Complete rules may be found here: http://www.cre8iowa.org/current-season/contest/
    • Got a restless team? There are games that teams can borrow to keep them occupied. The Games Table is located in the Commons Area. Also, check out the state team packet for some more ideas.
  • No dumping of any part of your solution is allowed. We appreciate being able to use the Ames Middle School facility, and want to insure that we are welcome in the future. Dumping of any part of your solution can be grounds for an Unsportsmanlike Conduct deduction, even after the tournament is completed.
  • Paperwork requirements. Make sure your team shows up with the appropriate completed paperwork. This is turned in to the Prep Area Appraiser. Team Managers can complete paperwork for elementary teams as long as they write the exact words the team dictates. Middle and high schoolers should complete their own paperwork. It is important that these forms be legible! To insure legibility, take advantage of the fillable forms found in the Resource Area. If you run out of space, type on the back, or attach a second sheet. Keep in mind, however, that Appraisers do not have time to read a novel!
    • All teams: Declaration of Independence (2 copies), one for the Prep Area Appraiser, and one for Instant Challenge Check-in.
    • All teams: 5 copies of completed pages 1-2 of the Tournament Data Form (each Appraiser gets a copy).
    • All teams: 1 copy of completed page 3. This is a reflection about each stage of the creative process as the team solved its Challenge. The team should write about specific activities or discussions that took place at each stage of the program. Especially in Challenges where fewer than 3 teams compete in a Level, the Iowa Affiliate Director will evaluate how the team completes “The Creative Process” section of its Tournament Data Form. Please encourage your teams to take seriously this part of their tournament paperwork. You will find more information about “The Creative Process” HERE.
    • All teams: Medical Information Form for each team member (kept by the Team Manager in case of an emergency).
    • All teams except for Improvisational Challenge D: Expense Report (make sure this is a photocopy, since it will not be returned to you). Also bring copies of receipts in case questions arise about Expense Report.
    • All teams: 5 photocopies of Team Clarifications (if your team asked for any).
  • Things to know
    • All teams are required to familiarize themselves with Published Clarifications. These clarifications supersede all other rules and can be published ANYTIME.
    • Make sure you review the Tournament Policies page. No weapons (real or facsimile) are allowed, and requests for the use of dry ice must be pre-approved by the Tournament Director. Lights may not be turned off during any performance. Helium balloons must remain under control at all times. Students must be supervised by adults at all times.
    • Not sure about what to expect at tournament? Read the Travel Guide for Teams, found HERE. This is a tournament prep guide that describes what happens at each Challenge site, who’s who, and how scoring works. It also includes handy checklists for what to bring to tournament, an information sheet you can complete and distribute to family members and friends who come to support you, and a great list of questions for you and your team to discuss after tournament.
  • Dress rehearsal. If you have not already scheduled a dress rehearsal, now is a great time to do so. Please remind audience members that it is Interference for them to provide any kind of constructive feedback. Have your team practice set-up, entering from the left, entering from the right, and having something go wrong (such as having scenery fall down, or a prop being forgotten at home). Remind teams that their solution must fit through a standard doorway.
  • Emergency repair kit. Now is a good time to have the team brainstorm a list of “what if” scenarios in case something goes wrong at the Tournament. Simultaneously, have the team brainstorm a list of items needed for an emergency repair kit.
  • Interference reminders. Remind parents and supporters that they may not help students put on makeup and costumes, and that it is the team’s responsibility to make any repairs to their solution. It is the team’s solution! Also, remind parents not to ask students about their Instant Challenge. The same set of Instant Challenges is being performed internationally, so students may not discuss their Instant Challenge with anyone besides their Team Manager(s) until after Destination Imagination Global Finals. When discussing Instant Challenge, teams need to do so privately, not in public places such as at the tournament or in a restaurant.

As always, feel free to contact us with your questions at cre8iowa@gmail.com.

Release/Disclaimer
By my participation in an event conducted by an Affiliate, Region or other gathering related to the Destination Imagination program, the participant or participant’s parents or participant’s guardian understands and hereby voluntarily agrees to release, waive, forever discharge, hold harmless, defend and indemnify Destination Imagination Inc., and their agents, officers, boards, volunteers, and employees from any and all liability and all claims, actions, or losses for bodily injury, property damage, wrongful death, loss of services , or otherwise which may arise out of the participant’s participation in activities related to the Destination Imagination event, including travel to and from the event.

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